Event Coordinators Standard Operating Procedure

Department Overview Summary

The primary responsibilities of the Event Coordinators is the make all the appropriate arrangements for the June Burn. See below for those duties

Relevant Experience requested:

Number of Event Coordinators- 4 or 5

Availability Needs-

Arrival Time on Site– Tuesday

Departure Time from Site– Sunday Afternoon or Monday by noon

Supplies

Supplies Inventoried

Supplies Needed during Burn–

Radios, at least 1 golf cart for use

Breakdown of Duties/ Responsibilities for department

Duties before the Burn

Lead Community Planning Meetings
Call and make arrangements with site
- Have land agreement signed
Set up Porta Potties Rental
Set up Ice Sales Delivery
Set up Golf Cart Rental
Work with Gateway Board to assure Insurance is taken care of
At least 1 EC needs to be onsite to except golf carts and show placement of Porta Potties
Setup Signup Genius and run volunteer sign up
Work with burnertickets for ticket sales.

Duties at Burn–

Be available on site for questions from participants
De Escalation of any problem that may arise during the burn
The Event Coordinators are the contacts for when outside first responders arrive on site. Ie. Police or Ambulance

Duties After Burn–

At least 1 EC will need to be available for the pick up of the golf carts and Porta Potties
De Escalation of any problem that may arise as participants exit

Other Departments that you will work Closely With: Everyone!