Placement SOP

Standard Operating Procedure for Gateway Burn
Department- PLACEMENT


Departmental Organization
Number of Department Leads and Co leads

  • – 1 lead for admin and forms
  • – 1 Co-lead RV and car camping
  • – 1 Co-lead Theme-camps
  • Estimated # of Volunteers Needed- 0

Availability Needs:  

  • – Lead- access forms and admin materials once a week, meeting 1 a month
    • – Roughly 1 hour a week from January to May
    • – 5 to 6 hours a week from May to the burn
  • – RV Co-lead- meeting 1 a month
    • – Roughly 1 hour a week from January to May
    • – 5 to 6 hours a week from May to the burn
    • – Onsite availability to help with placement of RVs and rouge vehicles
  • – Theme Camp Co-lead-  meeting 1 a month
    • – Roughly 1 hour a week from January to May
    • – 5 to 6 hours a week from May to the burn
    • – Onsite availability to help with placement of camps
  • ONSITE
    • Arrival Time on Site- Arrive on site Wednesday morning to mark out camp placements and RV locations
    • Onsite schedule to be determined by the department prior to arrival and given to HQ and Gate
    • Departure Time from Site: Same as everyone else, exodus day on Sunday.

Supplies
Supplies Inventoried: Spray chalk
Supplies Needed during Burn: Spray chalk for marking, Large tape measure (100 feet)

Breakdown of Duties/ Responsibilities:

  • Duties before the Burn:
    • Creation of a map, work with ECs to create a map 
      • Theme camps 
      • Art
      • RVs/Campers
      • Locations of departments 
      • Post map at least 1 week before the burn
    • Theme Camp Co-Lead- Theme camp Registration
    • RV Co-lead Parking registration
      • RV placement
      • Camper management
  • Duties at Burn: 
    • Lead- Assist Quartermaster in placement of Art
    • Hang map at HQ
    • RV Colead- Assist in making sure RVs/campers are placed correctly
    • Theme camp Colead- Assist Theme Camp placement
  • Duties After Burn
    • Assess and report any issues to the board for future placement

Other Departments that you will work Closely With:

  • HQ: provide them with the map prior to the burn for placement
  • GAS- art project for placement, (size and Location discussions)
  • FAST- discuss with them placement of any item that needs to be burned.  
  • Event Coordinators- information collection
    • Theme camps
    • Art projects
    • Porta Potty numbers and placement
    • Location of lead departments
  • Concierge-  provide all information about forms for Rv, car camping, theme camps and provide them with a map.  Also RV colead with work with parking colead for cars.